Program Associate, Africa

Washington, DC · Full-time · Associate

About The Position

CIVIC’s Africa Program works with communities and governments to advance the protection of civilians. We seek a highly motivated Program Associate to support our program expansion across the continent. The program associate will provide support to a portfolio of projects, with duties including project management, research and advocacy assistance, grant management, financial management, and day-to-day operational support of the project. This position requires independence, strong organizational and interpersonal skills, and the ability to anticipate, to think logically, and to follow a process through to completion with minimal supervision.


Job Purpose:   Provide project operational and technical management

Location:        Washington, DC

Travel:            Up to 15% required (domestic and international)

Reporting to:  Director, Africa


KEY FUNCTIONS:


·     Provides operational and technical support to multiple projects, including document and information management, monitoring and responding to internal and external deadlines, synthesis of financial and other data, and communicating with staff and donors.

·     Provide project-level financial oversight, including budget tracking and projections for future costs on a monthly basis to ensure spending remains on track.

·     Track grant deliverables, including workplans, and work closely with Africa team to complete deliverables for donors on grants.

·     Provide research support and analyze data to identify relevant trends on protection of civilians and civilian harm in Africa, including reports, concept notes, talking points, and business correspondence.

·     Draft, edit, and disseminate internal reports and donor reports on a monthly basis.

·     Meeting support for internal and external meetings, including preparation of meeting materials, note-taking and distribution, and follow up with relevant parties.

·     Arrange domestic and international travel for team and handle reconciliation following the trips.

·     Provide direct support to Africa Director to advance existing projects and develop new projects.

·     Support the recruitment, hiring, onboarding, and orientation process for all project staff.

·     Prepare contracts and additional paperwork for consultants, contractors and subgrantees.

Requirements

·     BA/BS degree and 1-3 years of relevant work experience OR MA/MS degree and at least 1 years of relevant work experience.

·     Minimum of one year project management experience, including budget oversight/tracking and projections.

·     Excellent interpersonal skills to effectively interact with all levels of staff, U.S. and foreign government personnel, and the NGO community.

·     Familiarity with developing, tracking, and monitoring budgets.

·     Good oral skills to effectively present information and respond to questions.

·     Demonstrated ability to write in a clear, concise, and well-organized manner.

·     Demonstrated attention to detail, flexibility, resourcefulness, and creative problem-solving skills.

·     Capacity to work both independently and as a member of a team and to work within multiple deadlines and timeframes.

·     Understanding of protection of civilians and relevant legal frameworks.

·     Ability to define problems, collect data, establish facts, and draw valid conclusions.

·     Working knowledge of Microsoft Office Programs (especially Excel).

·     Experience with Google Apps (Gmail, Calendar, Google Drive, etc.), Dropbox, and Slack strongly desired.

·     Fluency in French strongly preferred.

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